MyVassar Training for Faculty & Advisors

Browse a variety of video tutorials, visual guides, and FAQ’s to help you navigate and complete necessary tasks in MyVassar.

We will continuously update this page with new training materials. Resources may be reorganized throughout the academic year to highlight the most timely and relevant content.

Opportunities for hands-on training

While MyVassar isn’t available for hands-on testing yet, these training resources will help you get familiar with the system and what to expect ahead of our January 2027 release. We’ll offer hands-on access at several upcoming in-person preview and training events—keep an eye on your inbox for details! We are also exploring early asynchronous access before launch and will share more information if that becomes available.

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Videos

  • More videos coming soon!

Watch these quick tutorials to find your class list, advisee listing, and more. All videos are human-made and voiced by SIS project team members.

AskBanner to MyVassar Crosswalk

Class List/Roster

Advisee Listing

Faculty Grading

Step-by-Step Guides

  • More guides coming soon!

Text and image based guides to learn about the following:

MyVassar General Navigation

  1. MyVassar will be available on OneLogin.
  2. Use your SSO login to open MyVassar. PINs and 999 ID numbers are no longer required to access information.

 

The information you accessed in AskBanner as a Faculty member and Advisor held a lot of data. In MyVassar, this data has been carried over and displayed in “cards” instead of a list of links.

 

These cards may have interactive elements, like buttons, links, and scrolling features. Other cards may just display static information.

The cards that you can see in MyVassar depends on what role you have. For example, students cannot view the card for Faculty Grading because they do not have the appropriate role. You cannot view the card for student billing because you do not have the appropriate role. 

 

You may have a blended role that gives you access to more cards. For example, if you are a Chair/Director and a Faculty member, you will have access to Departmental cards and Faculty cards. More commonly, you may be a Faculty and an Advisor. In this case, you will have access to Faculty cards and Advisor cards.  

The MyVassar home page shows your default set of cards, based on your role. Faculty and Advisors will see cards relevant to them as faculty and advisors, for example, the faculty grading card and the advisee card.

To find more cards, click 🔍VIEW ALL CARDS on the right side of the dashboard. This will show you all cards, including cards that are and are not on your homepage.

You can adjust what you see on your home page, including removing cards and adding cards to your homepage, and reorder cards on your home page.

Removing a card from your homepage

  • Click the flag button on the upper right corner of the card. 
  • The card will no longer appear on your homepage, but it will remain in the VIEW ALL CARDS page.

Adding a card to your homepage

  • Click VIEW ALL CARDS on the right side of your homepage.
  • Locate the card, and click the flag button on the upper right corner of the card. 
  • The card has now been added to your home page. 

Reordering cards on your homepage

  • Click on the top of the card and drag it in order of where you prefer.

Note on Locking Cards in Place

We have the ability to “lock” cards to your home page, so that something relevant to your role shows up at the top. For example, if Preregistration is open, the card for preregistration may be locked to the top of the student homepage. Or if Faculty Grading is open, that card may be locked to the top of the faculty homepage until Faculty Grading has ended. 

The dashboard at the top of MyVassar features announcements, a calendar, a notification bell, and your profile. 

Announcements

We can send out time-based, role-based announcements to the Vassar community. For example, when Faculty Grading is open, we can send a reminder at the top of the screen. 

Academic Calendar

The calendar shows upcoming academic deadlines and holidays. It does not sync to your Google calendar. 

Notification Bell

The bell notifies you if there are any reminders you set with the My To-Do List Card, or any workflows needing your attention. A red circle next to the bell indicates a new notification.

Profile

Click on the profile to view your personal information, as well as the role to which you are assigned.

Academic and Student Information

Overview

When the grading period opens, you can access the grading page by clicking the My Faculty Grading card, or by clicking Final Grades in your Class Roster, which is located in the My Classes card. 

You also have some flexibility in how you enter grades. Either enter them directly on the grading webpage by clicking the student grades in the dropdowns, or by importing an excel spreadsheet.  

This guide will show you how to enter grades directly on the grading webpage. 

How to Enter Final Grades

  1. Log into MyVassar
  2. Click the My Faculty Grading card on your homescreen OR
    • Search for the Faculty Grading card in the View All Cards page.
  3. Clicking on the My Faculty Grading card will direct you to the Faculty Grading page.
  4. Locate the course you want to submit grades for, and click the blue link.
  5. The Enter Grades panel will populate at the bottom of the page, showing the students in your course and the final grade drop down.
  6. Begin entering grades by clicking the drop down next to the final grade column, next to each corresponding student.
    • Please note the letter grade order: A, A-, B+, B, B-, etc.
  7. Click Save at the bottom of the screen when you have finished to save your progress. Clicking Reset will undo any unsaved changes.

  

Please Note:

  • Grades cannot be changed after they are rolled. If grades have rolled, a check mark will replace the final grade drop down.
  • You do not have to enter grades all at once. Click Save to save your progress and return later to enter additional grades. 

Overview

You may prefer to track and enter grades on an excel spreadsheet, instead of entering them online in the webpage drop downs.

This guide will walk you through how to do that. First, you’ll navigate to the Faculty Grading Page by clicking into the My Faculty Grading card, and then click on the course you want to enter grades for. Second, you will export a template that auto-fills the necessary course information to import your class grades. Third, you will enter and save grades in this template file. Lastly, you will import the file on the same webpage you exported your grading template. 

Find the Course to Enter Grades

  1. Navigate click on the My Faculty Grading card to go to the Faculty Grading Page.
  2. On the Faculty Grading page, select the course you want to enter grades for. 
  3. The Enter Grades panel will populate at the bottom of the page, showing the students in your course and the final grade drop down.

Export the Class Grading Template

Now that you’ve selected the course for final grading, you will create an excel template to enter grades. 

  1. On the upper right-hand side, click the gear icon, which will populate a drop down.
  2. On the drop down, click Export Template. This will generate an pop-up prompting you to export the template as an .xls file or an .xlsx file.
  3. Choose either file options (.xls or .xlsx ), and click Export. Your file has now downloaded a template with the grading information.

Entering Grades in Excel

  1. You can edit the excel document and delete certain columns, but there are 4 columns you must keep:
    • Term Code (e.g., 202601)
    • CRN (e.g, 10994) 
    • Student ID (999123456)
    • Final Grade
  2. In the Final Grade column, enter the student’s grade (e.g., A, B-, C+).
  3. IMPORTANT: Make sure you save your changes before moving on to the next step. Otherwise, your unsaved grade entries will not import! 

 

Last Steps! Importing Grades

Now you will import the excel file with the updated grade(s). On the grading webpage make sure you are still on the correct course. The course CRN in your excel spreadsheet should match the course CRN on the webpage. If they do not match, an error will prevent you from entering incorrect grades.

  1. Click the Gear icon again, and click Import.
  2. In the Import pop-up, click the Browse button to select your file.
  3. Click Upload. 
  4. Click Continue.
  5. Preview the file, and click Continue again.
  6. Make sure your columns have mapped correctly, and click Continue again.
    • The drop downs should match each asterisked *column. You will not be able to continue if they do not match.
  7. When validating your data, confirm the student’s grade, then click Continue. 
  8. When finishing your import, you will be notified that the import is complete without errors. Click Finish. 

 

Success! You have now imported the student’s grade.

Notes:

  • Grades cannot be changed after they are rolled. If grades have rolled, a check mark will replace the final grade drop down.
  • You may import multiple grades for one course from an excel template.
    • You do not need to update the grades all at once. 
  • Make sure the course CRN in your excel spreadsheet matches the course CRN on the webpage. If they do not match, an error will prevent you from entering incorrect grades.
  • Make sure you save your changes in the excel spreadsheet before importing.
    • For example: If you change your grade from B+ to A- in the excel spreadsheet, but you did not save your changes in the file, the grade will be imported as a B+, not an A-.

The active assignments tab in the My Classes card shows you information about courses you are teaching this semester. This is where you go to view your class rosters, manage your classrooms, and access the grading portal when the grading period opens. 

How to Find Courses I Am Currently Teaching

  1. Log into MyVassar
  2. Click the My Classes card on your home screen OR
  3. Search for the My Classes card in the View All Cards page
  4. After clicking the My Classes card, you will land on your Active Assignments page.
    • Your Active Assignments are courses with active students that have not yet rolled to Academic History
  5. Courses are ordered alphabetically by prefix, then numerically by section (e.g., AFRS-108, AFRS-220, ESCI-224, GEOG-224, then WFQS-100).

Also Available Here

  • You can access your roster for each class by clicking the Class List link in each course box.
  • When the final grading portal opens, you may also submit grades from your Class List by clicking Enter Grade under the Final column.

Locate the My Classes card

  1. Log into MyVassar
  2. Click the My Classes card on your home screen OR
    • Search for the My Classes card in the View All Cards page
  3. After clicking the My Classes card, scroll to the course. Make sure you are on the Active Assignments tab, not the Assignment History tab.
    • Tip: Courses are ordered alphabetically by prefix, then numerically by section (e.g., AFRS-108, AFRS-220, ESCI-224, GEOG-224, then WFQS-100).
  4. Inside the course box, click the Class List link under Roster
  5. You can now see your roster for that class.

Also Available Here 

From the Class List, you can:

  • View enrollment and waitlist information.
  • Email students in this class by checking the boxes next to their names and clicking the Email icon.
  • Print your class roster with student photos by clicking the Print button.
  • Enter the grading portal when final grading has opened. If the final grading period has not opened, you will not be able to enter final grades.

The Assignment History tab in the My Classes card shows you all courses you are currently teaching and have taught in the past. Unlike Active Assignments where you access class rosters or waitlist and enrollment information, Assignment History shows you more general course information. 

How to Find Courses You Taught in the Past

  1. Log into MyVassar
  2. Click the My Classes card on your home screen OR
    • Search for the My Classes card in the View All Cards page
  3. After clicking the My Classes card, you will land on your Active Assignments page. 
  4. Click on your Assignment History tab at the top. This will list all the courses you are currently teaching and have taught in the past.
  5. Sort courses with the column titles. For example, click “Associated Term” to order courses by the newest or the latest term.

Additional Notes

  • Clicking the CRN or Course links shows you more information about the course.

How to Find My Advisees

  1. Log into MyVassar
  2. Locate the My Advisees card on your home screen OR
    • Search for the My Advisees card in the View All Cards page
  3. Click the link in the My Advisees card
  4. You will land on the Advisee Search page. On this page you can do the following:
    • Adjust the term to find advisees assigned to you during that term. If you want to access your current advisees, select the most current term.
    • Search for a specific advisee with their Student ID, student email, or name.
    • Click View My Advisee Listing to view all your advisees for a select term.
  5. Click on the Advisee’s linked name to view your advisee’s student profile.
  •  

Information Available in Your Advisee's Student Profile

You can access the following from your advisee’s student profile:

  • Email 
  • Status (for example, Active Student)
  • Primary and secondary advisors
  • Major and correlate sequences
  • Overall units and GPA
  • Registered courses 
  • Academic transcript under Additional Links.  
  1. Click the My Advisees card
  2. You will land on the Advisee Search page. On this page you can do the following:
    • Adjust the term to find advisees assigned to you during that term. If you want to access your current advisees, select the most current term.
    • Search for a specific advisee with their Student ID, student email, or name.
    • Click View My Advisee Listing to view all your advisees for a select term.
  3. After locating your advisee, click the advisee’s name to view their student profile.
  4. On the left side of their student profile, click Academic transcript under Additional Links.

  5. You will be prompted to select Undergraduate and Unofficial Transcript in the Transcript Level and Transcript Type drop downs, respectively.

  6. Click Submit.

  7. You are now viewing your advisee’s academic transcript. 

Printing/Saving Transcript as a PDF

You may print your advisee’s academic transcript or save it as a PDF by clicking the Print button in the upper right hand side of the academic transcript page.

What You'll See on the Academic Transcript

  • Courses taken at Vassar, organized by term (e.g., Spring 2027)
  • Any accepted transfer credits 
  • Courses that are still in progress 
  • Grades and GPA 

The look and feel of the schedule of classes has changed. But all the information you accessed before is available here. Follow along with this guide to learn where to find what you’re looking for!

Locate the Schedule of Classes

  1. Log into MyVassar
  2. If the Schedule of Classes is not located on your Home page, click View All Cards and search “Schedule of Classes”
  3. You can:
    • Click on the link to enter the Schedule of Classes AND/OR
    • Bookmark it to your home page for future reference
  4. After clicking the Schedule of Classes card, select the appropriate term (e.g., Spring 2027). Click continue.
  5. Use the simple search to look up courses by Subject (e.g., Women Feminist Queer Studies), Course Number, and/or Keyword. 
  6. An advanced search allows you to search by instructor, unit amount, open sections, and more. 
  7. When you have entered your search criteria, click Search. 

Navigating the Schedule of Classes

  • Finding Cross Listed information, click on the underlined title link (e.g., Global Geography). A pop up screen will appear, showing you more class details. Click Cross Listed Courses to view any other cross listings.
  • Title
  • Instructor
  • Meeting Times
  • Status
  • Schedule Type
  • Attribute

Note

  • Term information is available as far back as Fall 1996. 

Frequently Asked Questions

  • More FAQs coming soon!

Getting into MyVassar

MyVassar is going live January, 2027.

 

However, we plan to give the campus access to the MyVassar test environment over the Summer and early Fall to get acquainted with the platform.

MyVassar will be available on your Vassar OneLogin page when it goes live in January, 2027. 

You will use your Single Sign On (SSO) to securely access MyVassar.

No, you will no longer need to enter a pin to access the system. The SSO login with dual (DUO) authentication eliminates the need for PINs and 999 numbers. 

Student Information

Student data dates back to 1996. 

Yes, you will be able to see your class lists or rosters from previous semesters. Currently that information is being configured.

A student profile will show a range of information, including:

 

  • Major and Correlate Sequence
  • GPA
  • Total units
  • Current enrollment
  • Student’s Vassar email
  • Advisors’ name and Vassar email
  • Unofficial transcript

 

If you have an advising relationship with the student, you may view that student’s profile. 

You can access your advisee’s student profile and their transcript. 

Yes, you can see past advisees’ information in the My Advisees card. Select the appropriate term. Either search for your advisee by their ID, email, or name, or view your full advisee listing for that term. 

Course Information

If you want to see information about courses you have not taught, go to the Schedule of Classes. The schedule of classes shows course information as far back as Fall 1996. 

 

To view information about your courses, go to Assignment History in the My Classes card. This will show you all courses you taught in the past and are currently teaching. 

MyVassar will populate information based on the Academic Period selected, defaulting to the current term first. 

You can find the course catalog in the Faculty Quick Links card.